code of conduct

Code of Conduct and Business Ethics


  • ABOUT THE CODE OF CONDUCT AND BUSINESS ETHICS

    i. OUR MISSION

    To create innovative solutions for a sustainable future.

    ii. INTRODUCTION

    Behn Meyer upholds honesty, courage, hard work and reliability in conducting business. We believe that these are qualities of successful businesses.

    We value the principles of value creation, transparency, integrity, honesty, fairness and compliance with the law and authorities while pursuing our goals. We take pride in our work and our unique position within the industry.

    Our exciting history is full of examples of persistence, partnership and innovation. We continue to shape solutions for the future and focus on building lasting relationships with our customers and suppliers.

    We conduct business in a responsible and forward-thinking way to benefit our customers, principals, employees and shareholders as well as the countries we operate in. 

    To achieve this, we:

    • Practice an open and partner-like relationship with our customers and principals
    • Ensure to be specialists in the businesses in which we are involved
    • Apply team management principles in all our individual companies
    • Encourage independent management of all our companies
    • Promote cooperation amongst all our individual companies
    • Motivate our staff through career development programs
    • Reinvest substantial portions of our profit

    iii. ABOUT THE CODE OF CONDUCT AND BUSINESS ETHICS

    As a multinational group, we wish to see all our companies practicing the same values. For this reason, this code — which you are now reading — was created.

    This code lists down our commitment towards our employees as well as our rules for appropriate professional behaviour. This code applies to all our employees, stakeholders and business partners; and we encourage our joint venture and associate companies to practice similar values. 

    This code sets out the company’s requirements for appropriate professional behaviour, and may not cover all the laws that you are required to follow within your jurisdiction. In the event of a conflict between the local law and a rules contained within this code, local law shall prevail. But if the conflict is between a local custom and the code, the code shall prevail. 

    This code may be amended from time to time to keep its contents up-to-date, and depending on your country of employment, a different edition of the code may be more applicable to you. Please refer to the human resources department for the version of this code that is most relevant to you. 

    iv. OUR COMMITMENT

    iv-a: A Diverse Workforce and Culture

    Behn Meyer celebrates a culture of diversity, respect and integrity. We have created an environment where colleagues may work happily together and trust one another.

    As a company, we commit to: 
    * Set high standards of integrity across all our operations;
    * Provide our employees with the training and tools they need in order to handle ethical or compliance issues while at work; 
    * Ensure any complaints and reports are handled fairly, responsibly and confidentially; 
    * Continually improve our methods of enforcing this code. 

    iv-b: Compliance with Laws, Rules and Regulations 

    Behn Meyer is committed to complying with all laws, rules and regulations that are in force wherever we do business.

    iv-c: An Inclusive and Responsible Workplace

    Behn Meyer is committed to creating a workplace that is diverse, inclusive and productive where everyone respects one another as well as each other’s cultures regardless of differences.

    iv-d: Equal Opportunity

    Behn Meyer is committed to hiring and developing our employees based on their individual achievements, qualifications.

    iv-e: Safety

    Behn Meyer is committed to creating a workplace that is safe for our employees to work. We continually ensure that our health and safety systems and protocols are up-to-date, properly maintained and meet industry standards.

  • PRINCIPLE 1: WORK RESPONSIBLY

    Every employee at Behn Meyer has a responsibility to work professionally and diligently.

    What is a conflict of interest?

    A conflict of interest happens when your goals conflict with the company’s goals.

    Example A:

    You accept an expensive gift (such as a smartphone or a watch) from a potential supplier when you are deciding on appointing a new supplier to work with. This is a conflict of interest because when you accept the gift, your goal is personal; but the company’s goal is for you to decide on a new supplier fairly.

    Example B:

    You agree to help do some work for another company or organisation (that is not Behn Meyer). This is a conflict of interest because your goal is to help another company or organisation, but Behn Meyer’s goal is for you to fully focus on your full-time job with Behn Meyer.

    In Example A, it is possible that you could have accepted the gift and also made the decision to hire a new supplier fairly. But most of the time, the impression itself that your decision may have been influenced is sufficient to cause suspicion and unhappiness.

    If you are unsure whether you are in a conflict of interest, you may ask your supervisor for clarification. 

    2. DATA PRIVACY

    What is personal data?

    Personal data is information about a person that if made known to another may place them in a position of danger, discomfort or potential loss, such as the person’s name, address, contact number and identity card or passport number.

    Personal data also includes personal information such as the person’s religious beliefs or political opinions, legal history or physical and mental health evaluation results. At Behn Meyer, we have implemented a privacy policy that is specifically tailored for each country according to the local laws.

    While you are working with Behn Meyer, you may come across such personal data. When you process personal data, you have the responsibility to handle the data it in accordance with our privacy policy. 

    3. SECRET PROFITS

    What are secret profits?

    A secret profit is any profit made by an employee without the knowledge of the managing director — that is, any profit made out of your work at Behn Meyer besides your salary and any commission you may earn.

    As an employee of Behn Meyer, you are to reject any secret profits offered to you.


    4. GIFTS OR ENTERTAINMENTS

    What are gifts and entertainments?

    Gifts and entertainments are an important part of maintaining and developing business relationships: You may find yourself sending gifts to your contacts in Behn Meyer’s network during special occasions or treating customers to a meal from time to time.

    You must be careful when giving or receiving gifts and entertainments that they are not excessive. For example, gifting a fruit basket during a festive season would in most cases be acceptable; however, gifting an expensive watch or jewellery would be too much and unacceptable.

    Gifts and entertainments must be given and received with the understanding that they are only part of normal business courtesies, and that they are not intended to influence one’s decisions.

    5. SOCIAL MEDIA PLATFORMS

    During normal working hours, employees are not supposed to spend their time on social media platforms. When accessing social media platforms off working hours, Behn Meyer encourages you to use these platforms responsibly so that it reflects positively on yourself as well as on Behn Meyer.


    6. INTELLECTUAL PROPERTY

    What are intellectual properties?

    Intellectual properties are any ideas, trademarks, patents and brands that are legally owned by a person or a group, such as formulations, strategies and designs, among other things.

    As an employee of Behn Meyer, you have the responsibility to keep our intellectual properties safe by not sharing or distributing them outside the company.


    7. ASSETS, EQUIPMENT AND SYSTEMS

    Behn Meyer has prepared many assets, equipment and systems — computers, servers, firewalls and programmes — to assist you in doing your work. We seek your cooperation to protect these assets by preventing them from being stolen, abused, misused or damaged.

    In addition, you must not access, download or distribute anything that is illegal or offensive using the company’s equipment.

    Here is how you can protect Behn Meyer’s resources:

    1. Appropriate Use
      There are always security risks when one uses IT assets. You can minimise this risk by only using Behn Meyer’s resources for work activities.
    2. Equipment
      You can also protect company equipment by taking a few precautions:
      * Always lock your computer when you step away from your work area.
      * Minimise transfer of data between your personal computer and your work computer, as this may also transfer viruses and other harmful software. 
    3. Internet
      Be careful when using the Internet and social media. You may access the internet for work activities, but you must not abuse this privilege by using the company’s internet for other purposes.
    4. Email
      An email system is provided to you for work activities. All emails are saved on the company server and are subject to review by the company for the employee’s protection. You may also use the email system for personal activities, as long as it is kept to a minimum. Keep in mind that when you send emails from the company’s system, you are representing the company, whether your email was work-related or personal.

    8. FINANCIAL INFORMATION AND RECORDS

    Behn Meyer commits to reporting financial information accurately and reliably. When you report or record any financial information, be sure to follow all proper international accounting standards and local rulings, as well as the company’s policies and procedures. 

    Furthermore, all documents, approvals and receipts must be safely kept for our internal records.

    9. DISCLOSURE OF OVERPAYMENT

    If you find out that a department has paid you more than what you are supposed to receive, you have the responsibility to immediately notify the department that made the overpayment.

  • PRINCIPLE 2: TREAT EACH OTHER WITH RESPECT

    Behn Meyer commits to creating a workplace that is safe and conducive for work where everyone respects and trusts one another. In this way, everyone may excel at his or her work.

    1. HARASSMENT

    What is harassment?

    Harassment is any unwelcome action that is based on race, religion, sex, nationality, age or health that causes others to feel hurt, intimidated, offended, shamed, angered or scared.

    Behn Meyer does not tolerate any kind of harassment. Not only is harassment harmful to the victim, it is also harmful to the business.

    Harassment is serious when:

    1. The harassing actions begin to affect one’s work performance; or 
    2. The harassing actions are serious enough one feels afraid, angered or excessively stressed out at work. 

    Harassment may include things like offensive jokes and displays, inappropriate physical contact, name-calling, threats and insults. Harassment can happen in many ways, including the following:

    * The harasser may be the victim’s direct supervisor, a supervisor from another area, a co-worker or someone from the outside.
    *The victim may not always be the person being directly harassed. Anyone affected by the harasser’s actions is a victim. 
    * Harassment does not always involve violence. 
    * The harasser may not know that he or she is causing others to feel afraid, angered or shamed. 

    If you feel harassed at Behn Meyer, you are encouraged to tell the harasser directly that his or her actions are unacceptable. If the harasser does not stop, you should report it to the management and human resources department at an early stage to prevent the matter from becoming more severe.


    2. CONTROLLED SUBSTANCES, DRUGS AND ALCOHOL

    Behn Meyer is a substance abuse-free workplace. During working hours, while on the company’s premises or when conducting business, you must not be under the influence of alcohol, drugs or any other controlled substance.

    Furthermore, all employees are not allowed to make, own, buy or sell illegal drugs and alcohol or other intoxicating substances. Employees are also not allowed to abuse prescription drugs while on the company’s premises or during working hours. When you are off work, we also encourage you to behave responsibly so that you may report to work healthy and alert.

    During special occasions, some alcohol may be served. But employees must never be under the influence of alcohol while driving, operating machinery or while conducting business. While drinking, you must also to take care to behave in a way that is respectable and appropriate.


    3. DRESS CODE AND PUBLIC IMAGE

    As an employee of Behn Meyer, you are to present a clean and professional appearance. While working, whether on or off company premises, you are required to dress in a way that is respectable and appropriate for your position.


    4. PROFESSIONAL WORKING RELATIONSHIPS

    When you have relationships in the workplace that are more than professional relationships and social friendships, others may perceive a conflict of interest whether or not a conflict exists. If you are involved in such a relationship with another employee, you should notify the human resources department. 

    However, Behn Meyer strongly frowns upon extramarital relationships, especially within the company.

  • PRINCIPLE 3: OBEY THE LAW

    Behn Meyer is an ethical and responsible business organisation that operates within the confines of the law wherever we operate.

    1. BRIBES AND CORRUPTIONS

    What are bribes and corruptions?

    Bribes are any forms of money offered in order to secretly influence a decision. Bribes fall under the general category of corruptions, which induces any unethical activity where someone with a powerful position acts in a way they should not in order to benefit himself or herself.

    Behn Meyer has a zero-tolerance policy towards bribery and corrupt activities. Employees must not give or receive bribes under any circumstances.


    2. MONEY LAUNDERING

    What is money laundering?

    Money laundering is when someone gains money illegally (such as extortion, insider trading, drug trafficking or illegal gambling) and passes it through legal channels in order to make it look like the money was earned legally.

    All employees are not allowed take part in any money laundering activity. If you spot any movement of money that looks suspicious, you should request for a review by a finance officer. If you suspect that money is being laundered through the company, you should report immediately to your superior.


    3. ANTITRUST AND COMPETITION LAWS

    What are antitrust and competition laws?

    Many countries have competition laws that prohibit anti-competition practices such as collusion and price fixing among companies.

    Behn Meyer supports fair competition according to the laws and guidelines of each country. When making decisions on behalf of Behn Meyer, you have the responsibility to obey all relevant antitrust and competition laws.


    4. DATA PROTECTION AND CONFIDENTIAL INFORMATION

    What is confidential information?

    All of Behn Meyer’s business dealings and information, including our strategies, financial plans, pricing policies, licenses and suppliers’ information, are considered confidential information.

    While working with Behn Meyer, you may come across such confidential information. You should keep such information secret by not sharing with other employees except when necessary for work purposes.

    Whether during your time with Behn Meyer or outside of it, you must not share Behn Meyer’s confidential information with anyone outside the company.

    Other examples of confidential information are:

    • Financial and Accounting information
    • Data of customers/vendors/suppliers/partners
    • Customer lists (existing and prospective)
    • Formulae, patents, new technologies or trade secrets
    • Data entrusted to the company by external parties, e.g. customers & vendors
    • Pricing or marketing and other undisclosed strategies
    • All documents and processes
    • Unpublished goals, forecasts and initiatives
    • Employee personal and employment data e.g. payroll records, bonus payments, commissions, legal documents and clinical data
    • Expense reimbursements to employees
  • PRINCIPLE 4: PROTECT THE ENVIRONMENT

    1. ENVIRONMENTAL POLICY

    Behn Meyer is committed to preserving the environment in our business activities. Our Safety, Health and Environment Division has the responsibility of ensuring that our activities prevent pollution and cause minimal negative impacts to the environment.

    However, all employees also have the responsibility to comply with the policy. As a whole, Behn Meyer commits to:

    * Comply with all legal requirements;
    * Prevent pollution, minimise waste as well as the consumption of resources; 
    * Teach, train and encourage environmental awareness and responsibility among our employees; 
    * Encourage environmental protection among our suppliers and subcontractors; and 
    * Dispose of hazardous materials in a responsible and ethical way. 

    Behn Meyer commits to complying with all laws and regulations related to environmental protection. For more information on our environmental policy, you may refer to our Health, Safety and Environment Officer.


    2. CORPORATE SOCIAL RESPONSIBILITY

    Behn Meyer commits to the support of the communities in which we operate. We recognise our role as not only a business entity organised for profit, but also a steward and agent of positive change for the world around us. 

    By partnering with schools and charities, we seek to give back to and empower the communities around us.

    3. SUSTAINABILITY

    As a company that has been a citizen of the world for more than 175 years, the Behn Meyer Group is committed to furthering our business objectives in a responsible and sustainable way. 

    We practice sustainable development across all our businesses, and we encourage our business partners to do the same. Through frequent monitoring and engagement with the communities in which we operate, we aim for continuous improvements in the way we expand our businesses.

  • DUTY TO REPORT BREACHES AND VIOLATIONS OF THE CODE

    1. TRAINING AND MONITORING

    In order to make this code effective, Behn Meyer will require the following:

    * Periodic training on what the rules in the code mean, as well as their application;
    * Periodic checks of important files and records; and 
    * Every employee to report any action that does not comply with the law or this code. 


    2. ENFORCEMENT OF THE GUIDELINES

    Every employee is expected to follow this code. If you see any action that does not comply with the law or this code, you should report it to the Code of Conduct and Business Ethics Board. Behn Meyer is committed to taking action fairly, responsibly and confidentially.

    Anyone who disobeys the law or this code may have to face legal consequences as well as disciplinary actions by the company, including where appropriate termination. Everyone is responsible for his or her own compliance with the law and this code.

    All managers also have the responsibility to make sure everyone in their department fully understands everything in this code.


    3. CONTACT INFORMATION

    If you have any questions about the Code of Conduct and Business Ethics or if you want to make a report, please contact the Code of Conduct and Business Ethics Board with the information provided below.

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